HOA Quality Management

Escrow

For title companies and real estate professionals.

This page covers how to order demand forms, document packages, minutes, and newsletters for real estate transactions in any of the communities we manage.

Instructions

Start here.

Mail to
HOA Quality Management, LLC
P.O. Box 269
Oakley, CA 94561
Overnight to
HOA Quality Management, LLC
3926 Harvest Circle
Oakley, CA 94561
Turnaround
72 hours from receipt of check (M–F).
Rush requests
24-hour turnaround available for an additional fee.
Payment
Check only, payable to HOA Quality Management, LLC. Required upfront before paperwork begins. Only the Transfer Fee can be paid through escrow.
Delivery
PDF via email directly to the title company.

Pricing

Our fee schedule.

  • Demand

    HOAQM form

    Our standard one-page in-house demand form. Lender HOA verifications, appraisal questionnaires, and generic certifications are priced at this same rate.

    $150

    Title-company custom form

    We complete and sign a demand form you supply.

    $225

  • Document Package

    Articles of Incorporation, Bylaws, CC&Rs, current budget, policies, the Civil Code § 4525 Disclosure page, and additional governing documents.

    $250

  • Minutes

    12-month bundle

    Standard order for resales.

    $50

    Individual meeting

    $5

  • Newsletters

    12-month bundle

    Standard order for resales.

    $50

    Individual month

    $5

  • Demand Update

    When closing slips past 30 days, we re-issue the demand.

    $75

  • Rush

    24-hour turnaround instead of standard 72 hours.

    $100

  • Transfer Fee

    Due at close of escrow. Please send a copy of the deed at close.

    The Transfer Fee is the only fee that may be paid through escrow. All other fees must be paid by check before paperwork begins.

    $275

Cancellations. Email bookkeeper@hoaqualitymgmt.com as soon as possible. Full refund if we haven’t started work yet; partial refund if we’ve started but haven’t delivered (the share representing work not yet performed); no refund if documents have already been delivered. Cancellation requests must be in writing. These terms follow California Civil Code § 4530(b)(3).

Certificates of Insurance (Chaparral Springs only). Available directly from the association’s insurance agent: Socher Insurance, (877) 456-3643. HOAQM does not issue these.

Coming soon

Credit card and ACH payment.

For now, all fees must be paid by check, made out to HOA Quality Management, LLC. The check must arrive before paperwork begins. The only exception is the Transfer Fee, which is paid through escrow at close. Credit card and ACH payment are on the way — we’ll update this page when the change is live.

Questions? bookkeeper@hoaqualitymgmt.com · (925) 625-1518.